DOC NO. PR-2026-002 REV B AUDITS: OPEN

Your team is doing work your software should be doing.

Procilium builds email, data and agent automation for service and digital businesses. We find where the hours go, build the system that takes the work off your desk, and hand it over running in your accounts.

Book an audit call → See what we build

45 minutes. You leave with a written list of what can be automated in your business, ranked by hours saved. Yours to keep, whether you hire us or not.

45MINAudit call, list included
0WKSAudit to first system live
0%Owned by you, in your accounts
0Lock-in, licence or platform fee
INBOX AGENT / HELLO@ QUEUE 0 · 24/7 LIVE
0Handled
0Sent to a human
--Last response
Scroll
SEC 01THE ACTUAL PROBLEM

You don't have a software problem. You have a copy and paste problem.

READ PROGRESS
TIME AUDIT / SAMPLE WEEK ILLUSTRATIVE
TASK-01
Retype enquiries into the CRM
10.0 h
TASK-02
Copy bookings into the calendar
4.0 h
TASK-03
Chase quotes that went quiet
3.5 h
TASK-04
Match invoices to orders
3.0 h
TASK-05
Build the Monday numbers
2.5 h
TOTAL
Salaried hours on copy and paste, per week
0.0 h
0 HPer year, same five tasks
0 WKSOf one person's working year
SEC 01 · WHERE THE HOURS GO

Your CRM is fine. Your inbox is fine. The tools are fine.

The problem is the dozen times a day someone on your team reads something off one screen and types it into another.

Chasing a quote that went quiet. Retyping a booking into the calendar. Pulling the same numbers into the same spreadsheet every Monday morning.

None of it is hard. All of it is expensive, because you are paying a salary for work a system should be doing overnight for nothing.

Most businesses do not need new software. They need the software they already pay for to talk to itself.

02
SEC 02

Three things, done properly.

SPEC: PR-SYS · QTY 3
PN PR-EML-0101 / 03

Email automation

Every enquiry read, sorted, routed, and either answered or escalated. Quotes chased on a schedule. Nothing sits unanswered for three days because the person who handles it was out on a job.

For example: an inbound enquiry gets qualified, logged in the CRM and answered inside two minutes, at eleven at night, on a Sunday.
GmailOutlookHubSpotPipedrive
ROUTING / LIVE
PN PR-AGT-0202 / 03

Agent automation

Not a chatbot that answers questions. An agent that does a task end to end: reads the document, makes the call, updates the system, and pulls in a human only when it actually needs one.

For example: an agent reads every incoming invoice, matches it to the purchase order, and flags only the ones that do not line up.
AnthropicOpenAIn8nCustom code
INVOICE MATCH / RUNNING
PN PR-DAT-0303 / 03

Data automation

The plumbing between your tools. Data moves, matches and cleans itself, so your reporting stops disagreeing with itself and nobody exports another CSV by hand.

For example: bookings, payments and job status stay in sync across three systems without anyone touching a spreadsheet.
AirtableGoogle SheetsPostgresMake
SYNC / 3 SYSTEMS
SEC 03

A fixed path with an end. Not an open-ended project.

PROC REV B · 4 STAGES
01
STAGE 01

Audit

We sit with your team and map where the hours actually go. You get a written list of what can be automated, ranked by hours saved against build effort. Yours to keep either way.

About one weekDuration
Ranked, costed listYou get
02
STAGE 02

Build

We build the top item first, in your accounts, on your tools. You see it working before we start on the next one.

Two to four weeksDuration
First system liveYou get
03
STAGE 03

Handover

Documentation, a recorded walkthrough, and your team trained on what to do when something looks wrong. Everything ends up in your name.

About one weekDuration
Docs, video, your name on itYou get
04
STAGE 04

Support

Monitoring on every system we ship. If something breaks we know before you do. Monthly retainer or call us when you need us.

Ongoing, your callDuration
Alerts come to usYou get
GO
START HERE

Book the audit.

45 minutes. A ranked list of what is automatable in your business, written down. Yours whether you hire us or not.

Book an audit call →
04
SEC 04

We are not right for everyone, and we would rather say so now.

FIT CHECK · 2 LISTS
FIT-AGood fit
  • A service or digital business, roughly 5 to 100 people
  • Already running a CRM and a shared inbox
  • Somebody on the team loses real hours every week to repetitive admin
  • An owner or ops lead who can give us a few hours in week one
  • Wants the thing to work more than they want the cheapest quote
FIT-BNot a fit
  • Pre-revenue, and really looking for a technical co-founder
  • Wants a chatbot on the website and nothing else
  • Nobody internally has time to answer questions during the build
  • Expecting to fire half the team in month one
  • Needs it live next Tuesday
SEC 05

It works with what you already pay for.

INTEGRATIONS · PARTIAL LIST
GmailOutlookHubSpotPipedriveSlackAirtableNotionMaken8n GmailOutlookHubSpotPipedriveSlackAirtableNotionMaken8n
ZapierGoogle SheetsStripeXeroTwilioPostgresOpenAIAnthropic ZapierGoogle SheetsStripeXeroTwilioPostgresOpenAIAnthropic
RULE STK-01

If it has an API we can connect it. If it does not, we build the bridge. You do not change tools to work with us.

SEC 06 · THE BIT NOBODY ASKS OUT LOUD

Your data, your systems, and what happens when it breaks.

Three objections quietly sink most automation deals. Here are the straight answers, before you have to ask.

DATA-01

You are told exactly where it goes

We work inside your accounts, on your subscriptions. Before we build anything you get a plain list of what leaves your systems, what it is sent to, and why. None of it is used to train anything. Happy to sign an NDA before the audit.

OWN-02

You own every build outright

Accounts in your name. Code, credentials and documentation handed over. No licence fee, no platform to stay subscribed to, no lock-in. If you sacked us tomorrow, everything we built would keep running.

FAIL-03

We find out before you do

It will break eventually. Everything we ship is monitored and alerts us, not you, with response times written into the agreement. And nothing goes live without a manual fallback your team can run on a bad day.

DATA FLOW / STANDARD BUILD READ-ONLY BY DEFAULT
ZONE A Your systems CRM · INBOX · SHEETS BOOKINGS · INVOICES OWNER: YOU ZONE B The automation RUNS IN YOUR ACCOUNT CODE + DOCS HANDED OVER OWNER: YOU ZONE C Model API TEXT IN, DECISION OUT NOT USED FOR TRAINING RETAINED: NOTHING ZONE D Monitoring ALERTS GO TO PROCILIUM MANUAL FALLBACK ON FILE SEES: STATUS ONLY READ / WRITE HEARTBEAT
07
SEC 07

You deal with me, not an account manager.

PERSONNEL · QTY 1
Joshua Mott, founder of Procilium FOUNDER · BUILDS WHAT HE SELLS
"Most of the AI market is flashy demos. What moves the needle is the unglamorous stuff."
Joshua Mott
Founder, Procilium

I started Procilium because I got tired of watching good businesses try to make sense of AI and then get sold, honestly, slop. What actually pays for itself is the enquiry answered at midnight, the invoice that reconciles itself, and the Monday report nobody has to build.

Procilium is deliberately small. You talk to me on the audit call, I build what I sell, and I tell you when something is not worth automating - and how to streamline it and save money instead.

Connect on LinkedIn →
SEC 08 · FAQ REV B

Questions we get on almost every call.

Straight answers. If yours is not here, ask it on the call and you will get one there.

Ask on a call →

It depends on what we find in the audit, so we do not put a number on the website and pretend otherwise. What we will say: the audit gives you a costed list before you commit to any build, so you are never guessing. If the numbers do not work we will tell you.

A week for the audit, then two to four weeks to build the first system. So roughly three to five weeks from the first call to something running in your business. We build the highest-value item first on purpose, so you see a return before the project is finished.

A few hours from someone who genuinely knows how the work gets done, usually in week one. Access to the tools involved. And one person who can make a decision without a committee. That is it. Projects stall when there is nobody internally to answer questions, not because the tech is hard.

Everything we ship is monitored. The alert comes to us, not to you, and response times are written into the agreement rather than promised on a call. Nothing goes live without a manual fallback your team can run, so a broken automation is an annoyance rather than a stopped business.

Almost never, and we would be suspicious of anyone who promised it. What it replaces is the worst two hours of your team's day. In practice most clients use the time to take on more work with the same headcount rather than to cut people.

No. We build on top of what you already pay for. If a tool genuinely cannot do what you need we will say so, but swapping your CRM is not the opening move and anyone who suggests it in week one is selling you their preferred stack.

You do, outright. Accounts in your name, code and documentation handed over at the end. There is no Procilium platform to stay subscribed to and no licence. If you stopped working with us the systems would keep running.

Then you stop. Builds are quoted per system, so you can decide after each one whether to carry on. Support is month to month. There is no annual contract to get trapped in.

Yes, and we are happy to sign before the audit rather than after. Send yours over or we will send ours.

Not as a headline service. It comes up often enough with clients we already work with that we will take it on, but automation is the job we do properly. Ask on the call.

NEXT ACTION: PR-CTA-01LEAD TIME: 45 MINUTES

Find out what's automatable. Then decide.

No pitch deck, no obligation, and no attempt to sell you a retainer on the first call. You will get a straight answer on whether this is worth doing in your business.

Book an audit call →
HELLO@PROCILIUM.COM · RESPONSE WITHIN 1 BUSINESS DAY
45 minutesOne call, on video, at a time that suits you.
You speak to JoshuaNot a salesperson reading from a script.
You walk away with a listThe automatable work in your business, ranked by hours saved, written down.